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Privacy Policy

Last Updated: November 30, 2025

1. Introduction

This Privacy Policy explains how FurryDB ("we," "us," or "the Bot") collects, uses, stores, and shares information when you use our Discord bot. By using FurryDB, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Ban Records (From Whitelisted Servers Only)

When a user is banned in a whitelisted Discord server where FurryDB is present, we automatically collect:

• User ID: The unique Discord ID of the banned user
• Username: The Discord username and tag at the time of ban
• Server ID: The unique ID of the server where the ban occurred
• Server Name: The name of the server where the ban occurred
• Ban Reason: The reason provided for the ban (if any)
• Timestamp: When the ban occurred
• Moderator Information: The username of the moderator who performed the ban (obtained from Discord audit logs)

2.2 Server Configuration Data

For servers using FurryDB, we store:

• Server ID: The unique Discord server ID
• Auto-ban Settings: Whether auto-ban is enabled and the threshold value
• Auto-log Settings: Whether auto-log is enabled and the designated log channel ID

2.3 Whitelist Data

For whitelisted servers, we store:

• Server ID and Name: Identifying information for whitelisted servers
• Whitelist Date: When the server was added to the whitelist
• Added By: Who approved the whitelist application (optional)

2.4 Information We Do NOT Collect

We do not collect:

• Message content or chat logs
• Voice chat data
• Email addresses or personal contact information
• IP addresses
• Payment or financial information
• Location data
• Bans from non-whitelisted servers

3. How We Use Information

3.1 Primary Purposes

We use the collected information to:

• Provide Ban History: Display ban records when server administrators use the /userinfo command
• Enable Auto-Ban: Automatically ban users joining servers based on their ban history and configured thresholds
• Enable Auto-Log: Send notifications to designated channels when users with ban history join
• Maintain Database: Store and organize ban records for cross-server tracking

3.2 Secondary Purposes

We may also use aggregated, anonymized data to:

• Generate public statistics (total bans, active servers, etc.)
• Improve bot functionality and features
• Identify and fix technical issues
• Monitor for abuse or misuse of the service

4. How We Share Information

4.1 With Other Servers Using the Bot

Ban information is shared when:

• A server administrator uses the /userinfo command to look up a user's ban history
• A user with ban history joins a server that has auto-log enabled
• A user with sufficient bans joins a server with auto-ban enabled (the ban reason will reference their ban count)

4.2 Public Statistics

We may display aggregated, non-identifying statistics publicly, such as:

• Total number of servers using the bot
• Total number of bans tracked
• Number of whitelisted servers

Individual user information is never included in public statistics.

4.3 When Required by Law

We may disclose information if required to do so by law or in response to valid legal processes, such as:

• Subpoenas or court orders
• Law enforcement requests
• Protection of our legal rights
• Prevention of fraud or illegal activity

4.4 We Do NOT Sell Data

We do not and will never sell, rent, or trade your data to third parties for marketing or advertising purposes.

5. Data Retention

5.1 Ban Records

Ban records are retained indefinitely in our database unless:

• A server administrator removes them using the /removeban command (only removes records from their own server)
• We determine the record violates our Terms of Service
• The Bot service is discontinued

5.2 Server Configuration

Server configuration data is retained as long as the bot remains in the server. When the bot is removed, configuration data may be retained for up to 30 days before automatic deletion.

5.3 Data Deletion Requests

To request deletion of specific ban records, please contact the server administrators who issued the bans. For questions about data deletion, join our support Discord: https://discord.gg/wPhGyU6est

6. Data Storage and Security

6.1 Where We Store Data

All data is stored in a PostgreSQL database hosted on Railway.app's infrastructure. Railway implements industry-standard security measures to protect data.

6.2 Security Measures

We implement appropriate technical and organizational measures to protect your data, including:

• Encrypted database connections (SSL/TLS)
• Access controls and authentication
• Regular security updates
• Monitoring for unauthorized access

6.3 No Absolute Security

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security of your data.

7. Your Rights and Choices

7.1 Server Administrators

As a server administrator, you can:

• Remove the Bot: Stop data collection by removing FurryDB from your server
• Delete Ban Records: Use /removeban to remove ban records from your server
• Configure Features: Control auto-ban and auto-log settings
• View Settings: Use /config view to see your current configuration

7.2 Individual Users

If you have been banned and want to:

• Request Record Removal: Contact the server administrators who banned you
• Dispute a Ban: Appeal directly to the server that issued the ban
• Ask Questions: Join our support server at https://discord.gg/wPhGyU6est

8. Children's Privacy

FurryDB is intended for use by Discord users who meet Discord's minimum age requirements (13 years or older, or the minimum age in your jurisdiction). We do not knowingly collect data from children under the applicable minimum age.

If we become aware that we have collected data from a child under the minimum age, we will take steps to delete such information.

9. International Data Transfers

FurryDB operates globally and may process data in different countries. By using the Bot, you consent to the transfer of your information to countries outside your residence, which may have different data protection laws.

10. Third-Party Services

10.1 Discord

FurryDB operates on Discord's platform and is subject to Discord's Privacy Policy. We receive data from Discord's API in accordance with their policies.

10.2 Railway.app

Our database is hosted on Railway.app. Railway's privacy practices are governed by their own privacy policy.

10.3 Not Responsible for Third Parties

We are not responsible for the privacy practices of Discord, Railway, or any other third-party services. We encourage you to review their privacy policies.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes:

• The "Last Updated" date at the top will be revised
• Significant changes may be announced in our Discord server
• Continued use of the Bot after changes constitutes acceptance

We encourage you to review this policy periodically.

12. Whitelist System and Privacy

Important notes about the whitelist system:

• Only whitelisted servers can contribute bans to the shared database
• Bans from non-whitelisted servers are NOT recorded or shared
• Non-whitelisted server owners will receive a DM notification when a ban occurs
• Whitelist status is managed manually by FurryDB administrators

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Discord Server: https://discord.gg/wPhGyU6est

14. GDPR Rights (European Users)

If you are located in the European Economic Area (EEA), you have certain rights under the General Data Protection Regulation (GDPR):

• Right to Access: Request a copy of the data we hold about you
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your data (subject to limitations)
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Request transfer of your data
• Right to Object: Object to certain types of processing

To exercise these rights, please contact us through our Discord server.

15. California Privacy Rights (CCPA)

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request disclosure of data collection and sharing practices
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: Opt-out of the "sale" of personal information (note: we do not sell data)
• Right to Non-Discrimination: Not be discriminated against for exercising your rights

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By using FurryDB, you acknowledge that you have read and understood this Privacy Policy and consent to our data practices as described.